The Washington Parish School Board, recognizing that educational field trips and trips to various types of contests for instructional purposes help provide desirable learning experiences, shall delegate to the Superintendent the responsibility for development of administrative criteria governing field trips.  Only those field trips, however, that grow out of the instructional program or are otherwise related to the program are to be permitted on school time.  Other trips such as those involving band and athletic activities should be confined to non-school time, except where the school is engaged in an activity, competition or contest that requires use of school time.


Teachers planning on conducting field trips or out-of-class learning experiences shall submit through the principal an application in writing to the Superintendent or his/her designee for approval.  Before any trip or excursion is taken, written parental permission forms shall be secured for every student planning to take the trip.  Students who have not submitted signed parental permission forms shall not be allowed to make the trip.


Before approval of any field trip is given, it shall be determined whether the trip is covered by the School Board's liability insurance.  No travel shall be authorized where coverage cannot be verified prior to the trip commencing.  Except in extreme cases approved by the principal of the school, private vehicles shall not be used for transporting children on field trips.


Only buses belonging to the school district and driven by certified bus operators shall be permitted, except as noted above.


The School Board does not endorse the use of private vehicles to transport students to and/or from interscholastic activities. However, it recognizes the need for additional transportation at certain times; and the use of private vehicles may be utilized for the transportation of students to interscholastic activities provided that (1) students being thus transported provide the school with liability release forms signed by the students' parent/guardians, (2) all such vehicles are driven by properly licensed adults and (3) the name of the driver, a copy of the driver's license, and proof of insurance coverage are provided the principal prior to the use of the private vehicle.




Whenever any student trip or excursion utilizes the services of a travel agent or booking agent to provide or arrange for transportation or lodging, the School Board shall require the travel agent or booking agent to provide proof of adequate insurance and present to the School Board a surety bond sufficient to insure recovery of all monetary advances as a result of nonperformance.


The amount of the bond shall be at least equal to any payments made to the travel agent agency or booking agent prior to the date of travel.  In addition, any bond issued shall be from a surety company licensed to do business in Louisiana and approved by the School Board.  A certified check from the travel agency covering the full amount of advanced payment may be accepted by the School Board, but only when a bond is not available.


Additional regulations governing field trips or excursions for students that involve travel or lodging may be maintained by the Superintendent and staff.


The principal of a junior high, middle school, or high school shall be prohibited from approving any field trip or extracurricular activity promoted by any individual, organization, or entity which plans, promotes, or organizes travel arrangements, unless the trip or activity is in accordance with all School Board and staff established criteria, and is covered by proper insurance and an acceptable surety bond.


Revised:  September, 2004



Ref:    La. Rev. Stat. Ann. ยงยง17:81, 17:176.1

Board minutes, 4-13-05


Washington Parish School Board