FILE:  DK

Cf:  DIA, JHB, JHB-R

 

SCHOOL ACTIVITIES (AND SCHOOL) FUNDS MANAGEMENT

 

 

Uniform procedures shall be established throughout the District to assure the proper accounting for, and the expenditure of all funds under the control of individual schools.  Such funds shall be subject to regular annual audit by the central office.

 

Implementation of the procedures as developed by the central office shall be the responsibility of the school principal or his/her designee.

 

The procedures shall assure:

 

  1. The proper identification of monies belonging to various groups and organizations or monies raised and designated for various purposes.
     

  2. Proper crediting of deposits, with receipts issued depositors.
     

  3. Safeguarding of cash and prompt deposit of all monies received.
     

  4. Proper authorization before payment of invoices.
     

  5. Payment of bills by check, signed by group sponsors as authorized by the principal.
     

  6. Prompt payment of bills.
     

  7. All payrolls and time sheets, on those employees requiring such, must be submitted on time in accordance with the schedule provided.  Time sheets must be properly completed, signed by the employee and his/her immediate supervisor.
     

  8. All monies received or accumulated for payment of lost textbooks and library books must be forwarded to the Washington Parish School Board not later than five (5) days after the close of school.
     

  9. All monies remaining in the School Lunch Account as of June 30th of each year must be remitted to the Washington Parish School Board Office by check with a copy of the bank statement showing zero (0) balance.

  

 

Ref:     La. Rev. Stat. Ann. ยงยง17:81, 17:414.3, 51:224

Louisiana Handbook for School Administrators, Bulletin 741, Louisiana Department of Education

Board minutes, 8-5-76

 

Washington Parish School Board