Franklinton, Louisiana
November 10, 2016
6:30 p.m.
The Washington Parish School Board met in regular session on the above date with the following members present: Dan Slocum, John Wyble, Bruce Brown, John Breland, Alan McCain, Robert Boone, Dewitt Perry and Lesley McKinley. Absent: Matthew Tate.
Agenda Item #1 - Call to order
The meeting was called to order by Vice-President Alan McCain.
Agenda Item #2 – Invocation
The invocation was given by Bruce Brown.
Agenda Item #3 – Pledge of Allegiance
Agenda Item #4 – Update on ESSA (Mary Henderson).
This item was postponed until a later date.
Agenda Item #5 – District and School Performance Scores (Jackie Jenkins).
This item was postponed until a later date.
Agenda Item #6 – Consider a motion to adopt the minutes of the October 13, 2016, regular board meeting (Matthew Tate).
It was moved by John Breland, seconded by Robert Boone, that the Board adopt the minutes of the October 13, 2016, regular board meeting as submitted to each member. Motion carried unanimously.
Agenda Item #7 – Public comment for Early Childhood Community Networks coordinated funding request (Leslie Hodges).
Superintendent Fairburn read the following statement:
Chapter 709, Part B of Bulletin 140 states that “The lead agency shall provide an opportunity for each publicly-funded program in the community network and the general public in the coverage area of the community network to comment on the proposed funding request prior to submission to the department and shall include documentation of this process in the funding request.”
The public was then given an opportunity for comments.
Agenda Item #8 – Consider a motion to approve the second allocations to schools for the 2016/2017 operations budget (Beth Keaton).
It was moved by Dan Slocum, seconded by Dewitt Perry, that the Board approve the second allocations to school for the 2016/2017 operations budget as follows:
Motion carried unanimously.
Agenda Item #9 - Consider a motion to approve restricted allocations for some schools in lieu of paying for water/sewage (Beth Keaton).
It was moved by Dewitt Perry, seconded by Lesley McKinley, that the Board approve restricted allocations for school schools in lieu of paying for water/sewage as follows:
Motion carried unanimously.
Agenda Item #10 – Discuss and take appropriate action regarding bids received on a 2003 Pontiac Grand Prix (Grant Gerald).
It was moved by John Wyble, seconded by Robert Boone, that the board approve the highest bid from Linda Holmes-Brumfield in the amount of $1201.00 for the sale of the 2003 Pontiac Grand Prix. Motion carried unanimously. Other bids submitted as follows:
Agenda Item #11 – Discuss and take appropriate action regarding bids received on a 1993 Bluebird Bus (Grant Gerald).
No bids received
Agenda Item #12 – Consider a motion to authorize advertisement for the sale of a 1991 Bluebird Bus (Grant Gerald).
It was moved by John Wyble, seconded by Robert Boone, that the Board authorize advertisement for the sale of a 1991 Bluebird Bus and also re-advertise for the 1993 Bluebird Bus with no minimum bids required. Motion carried unanimously.
Agenda Item #13 – Consider a motion to adopt a resolution to enter into an agreement with group purchasing organizations for the purchase of materials, equipment, equipment installation and supplies (Darrell Fairburn).
It was moved by John Wyble, seconded by Dan Slocum, that the Board adopt a resolution to enter into an agreement with group purchasing organizations as follows:
Resolution
LSBA Member School Board Joining Tips
WHEREAS, Act 548 of the 2016 Regular Legislative Session amended the public bid law to authorize public school districts to enter into agreements with group purchasing organizations for the purchase of materials, equipment, and supplies, and the installation thereof;
WHEREAS, the Louisiana School Boards Association (LSBA) has negotiated an agreement with the Region 8 Education Service Center, Interlocal Purchasing System (TIPS);
WHEREAS, the agreement between the LSBA and TIPS allows for any school district which is a current dues paying member in good standing of the LSBA to join TIPS and make purchases through TIPS under the authority of Act 548, at no cost to the school district; and
WHEREAS, the Washington Parish School System is a current dues paying member in good standing of the LSBA;
NOW THEREOFRE BE IT RESOLVED that the Washington Parish School Board does hereby authorize the Superintendent to enter into the membership agreement with TIPS, with the understanding that it does not obligate the Washington Parish School System to make purchases there through, but does provide another option under the Louisiana Public Bid Law to make certain purchases; and
BE IT FURTHER RESOLVED that the Superintendent communicates with the procurement staff of the Washington Parish School System so that they are aware of this additional procurement option.
RESOLUTION OFFERED BY:
RESOLUTION SECONDED BY:
The vote, in open meeting on the within resolution was as follows:
YEAS: ________________
NAYS: ________________
ABSENT: _____________
CERTIFICATION
I, Darrell Fairburn, hereby certify that the above and foregoing is a true and correct copy of a resolution adopted at the regular meeting of the Washington Parish School Board held on Thursday, November 10, 2016, a quorum being present and voting. ______________________________
Darrell Fairburn, Secretary Washington Parish School System
Agenda Item #14 – Consider a motion to adopt revised Washington Parish School Board Policy File: DJE – Purchasing; File: EBBH – Use of Automated External Defibrillator (AED); and File: GBA – Contracts and Compensation (Mary Jones).
It was moved by Dewitt Perry, seconded by Bruce Brown, that the Board adopt revised Washington Parish School Board Policy File: DJE – Purchasing; File: EBBH – Use of Automated External Defibrillator (AED); and File: GBA – Contracts and Compensation. Motion carried unanimously.
Agenda Item #15 – Personnel Report (Mary Jones)
PERSONNEL ADJUSTMENTS
RETIREMENT RESIGNATION
Enon District: Robert Mizell, Bus Operator, Retirement Resignation effective January 11, 2017.
Franklinton Jr. High School: Carver Lester, Special Education Paraprofessional, Retirement Resignation effective November 11, 2016.
RESIGNATION
Adult Education: Janez Johnston, Adult Education Paraprofessional, Resignation effective October 25, 2016.
TRANSFER
Kristy Jenkins, Administrative Assistant I – Special Education Department TO Grant Accountant II – Title I Central Office effective December 1, 2016.
EMPLOY
Mt. Hermon School: Fame Miller, Special Education Paraprofessional, Employ effective November 1, 2016.
Agenda Item #16 – Discuss and take appropriate action regarding Transportation Adjustments (Grant Gerald).
It was moved by Dewitt Perry, seconded by John Wyble, that the Board adopt the Transportation Adjustments as follows:
TRANSPORTATION ADJUSTMENTS
Franklinton District: Extend the route of Linda Magee 1.2 miles one way to pick up students on Hwy. 438. Effective date: November 7, 2016.
Extend the route of Darrell Shanks 3 miles one way to pick up students on Parker Street. Effective date: October 12, 2016.
Extend the route of Lisa Spears 6.5 miles one way to pick up students on Moore Road. Effective date: October 12, 2016.
Extend the route of Loretta Stafford 1 mile one way to pick up student on Bickham Street. Effective date: October 28, 2016.
Deduct 2.6 miles one way from the route of Loretta Stafford. Students no longer on route. Effective date: October 24, 2016.
Motion carried unanimously.
Agenda Item #17 - Superintendent’s Report
There were 2 students in attendance at tonight’s meeting:
Chelsea Coon, Sophomore, Southeastern Louisiana University, Elementary Education
Sparkle Brock, Sophomore, Southeastern Louisiana University, Middle School ELA/Social Studies
Superintendent Fairburn told the Board that he would be out of the office until November 28th
Building Committee meeting on November 28, 2016 at 6:00 p.m in the Media Center
A company had requested to park construction equipment at the old Pine School Site
Steve Knight, Principal, Thomas Elementary School presented his corrective action plan for the discrepancies noted in the audit from Minda Raybourn, CPA firm at the October meeting.
Agenda Item #18 - Personal Privileges – School Board Members
The Board wished Good Luck to all teams in playoffs.
The Board wished all a Happy Thanksgiving.
The Board thanked all schools for Veteran’s programs.
Agenda Item #19 - Consider a motion to adjourn.
It was moved by John Wyble, seconded by John Breland, that the Board adjourn. Motion carried unanimously.
______________________________
Matthew Tate, President
______________________________
Darrell Fairburn, Secretary