Franklinton, Louisiana

September 11, 2014

6:30 p.m.

 

The Washington Parish School Board met in regular session on the above date with the following members present: Dan Slocum, John Wyble, Bruce Brown, John Breland, Alan McCain, Matthew Tate, Mary Adams, Dewitt Perry and Lesley McKinley.  Absent: None.

 

Agenda Item #1 - Call to order

 

The meeting was called to order by President Matthew Tate.

 

Agenda Item #2 – Invocation

 

The invocation was given by Bruce Brown.

 

Agenda Item #3 – Pledge of Allegiance

 

Agenda Item #4 – Consider a motion to adopt the minutes of the August 7, 2014, regular board meeting (Matthew Tate).

 

  It was moved by John Breland, seconded by Lesley McKinley that the Board adopt the minutes of the August 7, 2014, regular board meeting as submitted to each member.  Motion carried unanimously.

 

Agenda Item #5 – Consider a motion to adopt the Louisiana Compliance Questionnaire (Lacy Burris).

 

It was moved by John Wyble, seconded by Dewitt Perry, that the Board adopt the Louisiana Compliance Questionnaire as presented.  Motion carried unanimously.

 

             Agenda Item #6 – Consider a motion to adopt a resolution authorizing the Superintendent to sign the required Louisiana Uninsured/Underinsured Motorist Form reflecting a selection of or rejection of Uninsured/Underinsured Motorist Coverage (Beth Keaton).

 

It was moved by John Wyble, seconded by Alan McCain, that the Board adopt the resolution as follows:

 

RESOLUTION

 

To authorize the superintendent to sign the required Louisiana Uninsured/Underinsured Motorist Form reflecting a selection of or rejection of Uninsured/Underinsured Motorist Coverage.  This selection is applicable to Commercial Automobile Insurance Coverage for the period 10-1-2014 to 10-1-2015, as presented.

 

Motion carried unanimously.

 

Agenda Item #7 - Discuss and take appropriate action regarding the Board’s liability insurance (Beth Keaton).

 

Upon the recommendation of Tom Hudson, Insurance Consultant, it was moved by Dewitt Perry, seconded by Alan McCain, that the Board approve Arthur J. Gallagher and Company (Carrier: Berkley Insurance Company) for the period beginning October 1, 2014 through September 30, 2015 for a total premium of $168,000.00 for liability insurance.  Also included was the Board’s auto physical damage insurance.  The Board also approved Bill McGhee Insurance Agency for crime Insurance (Carrier: Travelers Insurance) for a premium of $4,447.00.  The grand total for all policies is $172,447.00.  Motion carried unanimously.

 

Agenda Item #8 – Discuss and take appropriate action regarding quotes received for a Fiscal Agency contract for a period of 2 years (Beth Keaton).

 

Upon the recommendation of Beth Keaton, Finance Director, it was moved by Alan McCain, seconded by Dewitt Perry, that the Board accept Hancock Bank/Whitney Bank for a two year contract beginning November 1, 2014 through October 31, 2016.  Motion carried unanimously.

 

 

 

Agenda Item #9 – Consider a motion to authorize advertisement for bids to sale a Toro Reel master 3100-D reel mower at Varnado High School (Billy Brignac).

 

It was moved by John Wyble, seconded by Alan McCain, that the Board authorize advertisement for bids to sale a Toro Reel Master 3100-d reel mower at Varnado High School with a minimum bid of $5000.00.  Motion carried unanimously.

 

Agenda Item #10 – Consider a motion to authorize advertisement for bids to sale a 5 ft. bush hog (old elementary school (Billy Brignac).

 

It was moved by John Breland, seconded by Alan McCain, that the Board authorize advertisement for bids to sale a 5 ft. bush hog with no minimum bid from the old elementary school.  Motion carried unanimously.

 

Agenda Item #11 - Consider a motion to adopt the Technology Budget for the 2014/2015 school year (Jimmy Thigpen).

 

It was moved by Dewitt Perry, seconded by Alan McCain, that the Board adopt the Technology Budget for the 2014/2015 school year as presented.  Motion carried unanimously.

 

Agenda Item #12 - Consider a motion to adopt General Fund Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Beth Keaton).

 

It was moved by Dan Slocum, seconded by John Breland, that the Board adopt General Fund Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

 

Agenda Item #13 - Consider a motion to adopt Angie 5 Mill Tax Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Lacy Burris).

 

It was moved by John Wyble, seconded by Mary Adams, that the Board adopt Angie 5 Mill Tax Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

 

Agenda Item #14 - Consider a motion to adopt Special Federal Funds Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Lacy Burris).

 

It was moved by Dewitt Perry, seconded by Bruce Brown, that the Board adopt Special Federal Funds Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

 

Agenda Item #15 - Consider a motion to adopt Rural Education Achievement Program (REAP) Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Mary Henderson).

 

It was moved by John Breland, seconded by Bruce Brown, that the Board adopt Rural Education Achievement Program (REAP) Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

                                          

Agenda Item #16 - Consider a motion to adopt the LA4 (TANF) Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Lacy Burris).

 

It was moved by John Wyble, seconded by Dewitt Perry, that the Board adopt the LA4 (TANF) Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

 

Agenda Item #17 - Consider a motion to adopt School Food Service Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Marsha Newman).

 

It was moved by Dewitt Perry, seconded by Bruce Brown, that the Board adopt School Food Service Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

 

Agenda Item #18 - Consider a motion to adopt School Food Service Summer Feeding Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Marsha Newman).

 

It was moved by Dan Slocum, seconded by Alan McCain, that the Board adopt School Food Service Summer Feeding Budget for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

 

Agenda Item #19 - Consider a motion to adopt IASA Title I and Title II Budgets for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Mary Henderson).

 

It was moved by John Breland, seconded by Bruce Brown, that the Board adopt IASA Title I and Title II Budgets for 2014/2015fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

 

Agenda Item #20 - Consider a motion to adopt Special Education IDEA and Preschool Budgets for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes (Tricia Smith).

 

It was moved by John Wyble, seconded by Alan McCain, that the Board adopt Special Education IDEA and Preschool Budgets for 2014/2015 fiscal year in conformity with Section 88: Title 17 of the Louisiana Revised Statutes.  Motion carried unanimously.

 

Agenda Item # 21 - Consider a motion to adopt revised Washington Parish School Board Policy File: EE – Child Nutrition Program Management; File: EGAA – Worker’s Compensation; File: GBA – Contracts and Compensation; File: GBI – Evaluation of Personnel; File: GBJ – Promotion; File: GBK – Employee Discipline; File: GBL – Tenure; File: GBN – Dismissal of Employees; File: GBRIB – Sick Leave; File: IHF – Graduation Requirements; File: IKDB – Graduation Exercises; and File: JBCE – Public School Choice (Richard Kennedy).

 

It was moved by Dewitt Perry, seconded by Mary Adams, that the Board adopt revised Washington Parish School Board Policy File: EE – Child Nutrition Program Management; File: EGAA – Worker’s Compensation; File: GBA – Contracts and Compensation; File: GBI – Evaluation of Personnel; File: GBJ – Promotion; File: GBK – Employee Discipline; File: GBL – Tenure; File: GBN – Dismissal of Employees; File: GBRIB – Sick Leave; File: IHF – Graduation Requirements; File: IKDB – Graduation Exercises; and File: JBCE – Public School Choice.  Motion carried unanimously.

 

Agenda Item #22 - Consider a motion to adopt new Washington Parish School Board Policy File: GAJ – Gifts (Richard Kennedy).

 

It was moved by Mary Adams, seconded by Alan McCain, that the Board adopt new Washington Parish School Board Policy File: GAJ – Gifts.  Motion carried unanimously.

 

Agenda Item #23 – Personnel Report (Richard Kennedy)

 

PERSONNEL ADJUSTMENTS

RETIREMENT RESIGNATION

             Franklinton High School:  Paul Meyerchick, Regular Teacher, Retirement Resignation effective December 5, 2014.

RESIGNATION

             Mt. Hermon School:  Juanita Christin Ballard, Regular Teacher, Resignation effective September 24, 2014.

EMPLOY

             Enon Elementary School:  Amy Miller, Special Education Paraprofessional, Employ effective August 12, 2014.

             Franklinton Elementary School:  Brittany Stafford, Special Education Paraprofessional, Employ effective August 12, 2014.

             Franklinton Jr. High School:  Amanda Nielson, Special Education Paraprofessional, Employ effective August 8, 2014.

             Mt. Hermon School:  Dewanna Hughes, Regular Teacher, Employ effective September 22, 2014 for the 2014/2015 school year only (Replacing Juanita Christin Ballard).

             Agenda Item #24 – Consider a motion to adopt Transportation Adjustments (Richard Kennedy).

It was moved by Alan McCain, seconded by John Breland, that the Board adopt the Transportation Adjustments as follows:

 

TRANSPORTATION ADJUSTMENTS

Pine/Thomas District: Extend the route of Shelia Barber 1 mile one way to pick up students on Lawrence Creek Road.  Effective date:  August 27, 2014.

Motion carried unanimously.

 

Agenda Item #25 - Superintendent’s Report

 

Career Day – Varnado High School – September 18th 9:00 a.m.

 

Office of Group Benefits will meet on October 9th at 4 p.m. at the R. W. Johnson auditorium to explain new insurance.  Also, they will have several webinars that employees can view.

 

The Pro-Start kitchen at Franklinton High School is waiting on fire marshal approval to begin classes.

 

Agenda Item #26 - Personal Privileges – School Board Members

 

The Board thanked everyone for their hard work on the budgets for the 2014/2015 school year.

 

Washington Parish Free Fair flag raising is September 26th.

 

Agenda Item #27 - Consider a motion to enter into Executive Session under LA R.S. 42:17A (2) concerning prospective litigation.

 

It was moved by Alan McCain, seconded by Bruce Brown, that the Board enter into Executive Session under LA R.S. 42:17A (2) concerning prospective litigation.  Motion carried unanimously.

 

Agenda Item #28 - Consider a motion to return to regular session.

 

It was moved by Dan Slocum, seconded by John Wyble that the Board return to regular session.  Motion carried unanimously.

 

 

Agenda Item #29 - Consider a motion to adjourn.

 

It was moved by Alan McCain, seconded by Mary Adams, that the Board adjourn.  Motion carried unanimously.

 

 

______________________________

Matthew Tate, President

 

 

______________________________

Darrell Fairburn, Secretary