Franklinton, Louisiana

January 14, 2010

6:30 P.M.

The Washington Parish School Board met in regular session on the above date with the following members present: Dan Slocum, John Breland, Karl Bickham, Dewitt Perry, Alan McCain, Matthew Tate and Freddie Jefferson.  Absent: Bruce Brown and Mary Adams.

Agenda Item #1 - Call to order

The meeting was called to order by President Freddie Jefferson.

Agenda Item #2 - Invocation

The invocation was given by Matthew Tate.

Agenda Item #3 - Pledge of Allegiance

Agenda Item #4 - Report from Electrical Workers Union - Scott Brumfield (Darrell Fairburn).

Scott Brumfield gave a presentation on Monday night about local electrical workers. 

Agenda Item #5 - Discuss and take appropriate action regarding the Pine Football Field - Geary McKenzie (Darrell Fairburn).

Geary McKenzie gave an update on the Pine Football Field project.  It was moved by John Breland, seconded by Dewitt Perry, that the Board authorize advertisement for bleachers for the new Pine Football stadium.  Motion carried unanimously.  The Board requested to receive 3 quotes on the dirt work that needs to be done also.

Agenda Item #6 - Consider a motion to adopt the minutes of the December 10, 2009, regular board meeting (Freddie Jefferson).

It was moved by Matthew Tate, seconded by Alan McCain, that the Board adopt the minutes of the December 10, 2009, regular board meeting as submitted to each member.  Motion carried unanimously.

Agenda Item #7 - Consider a motion to adopt the minutes of the January 11, 2010, special board meeting (Freddie Jefferson).

It was moved by Dan Slocum, seconded by Dewitt Perry, that the Board adopt the minutes of the January 11, 2010, special board meeting as submitted to each member.  Motion carried unanimously.

Agenda Item #8 - Discuss and take appropriate action regarding the 2008/2009 audit from Postlethwaite and Netterville (Donna Alonzo).

It was moved by Dewitt Perry, seconded by Alan McCain, that the Board accept the 2008/2009 audit from Postlethwaite and Netterville as presented.  Motion carried unanimously.  The report had a clean opinion.

Agenda Item #9 - Discuss and take appropriate action regarding student transfer requests for the 2009/2010 school year (Frances Varnado).

It was moved by Dewitt Perry, seconded by Karl Bickham, that the Board approve the student transfer requests for the 2009/2010 school year as follows:

Motion carried unanimously.

Agenda Item #10 - Consider a motion to approve the revised 2007-2014 District Technology Plan (Jimmy Thigpen).

Upon the recommendation of Jimmy Thigpen, it was moved by Karl Bickham, seconded by Dewitt Perry, that the Board approve the revised 2007-2014 District Technology Plan as presented.  Motion carried unanimously.

Agenda Item #11 - Discuss and take appropriate action regarding bids received for telecommunication services and equipment for e-rate (Jimmy Thigpen).

Upon the recommendation of Jimmy Thigpen, it was moved by John Breland, seconded by Dewitt Perry, that the Board approve the bids received for telecommunication services and equipment for e-rate as follows:

Motion carried unanimously.

Agenda Item #12 - Consider a motion ratifying the acceptance of the lowest responsible, responsive bid for modular classroom buildings (Billy Brignac).

 WHEREAS, bids for the purchase of three (3) modular classroom buildings were opened on December 10, 2009, at 2:00 p.m.; and

WHEREAS, at the meeting of the Washington Parish School Board held on December 10, 2009, at 6:30 p.m., a motion was passed ”allowing the Superintendent and Finance Department to scrutinize the details of the bids and to accept the lowest responsible, responsive bid based on the total details involving the bids and allow the Superintendent to proceed with the lowest complete bid.” ; and

WHEREAS, the bids specifications that the successful bidder would provide and install all electrical to portable buildings as required to be done according to the National Electrical Code with bidders required to visit each site prior to bidding to verify exact location of the buildings; and

WHEREAS, the bids of Satellite Shelters and Sustainable Modular Management did not include the electrical specifications as required; and

WHEREAS, the lowest responsible, responsive bid including the electrical specifications was by Williams Scottsman, Inc. for three (3) modular classroom buildings in the total amount of $ 166,614.00;

MOTION IS MADE by Dewitt Perry, seconded by Matthew Tate, that the Board ratifies the action by the Superintendent of the selection of Williams Scottsman, Inc. as the lowest responsible, responsive bid.  Motion carried unanimously.

Agenda Item #13 - Discuss and take appropriate action regarding quotes received on replacing a side porch on the gym at Angie Jr. High School (Billy Brignac).

Upon the recommendation of Billy Brignac, it was moved by John Breland, seconded by Karl Bickham, that the Board accept the low quote from Itolyaso Builders, Angie, LA in the amount of $6,100.00 to replace a side porch on the gym at Angie Jr. High School.  Motion carried unanimously.  Other quotes received: Lance Ball, Angie, LA - $6,775.00 and Joey Mizell, Bogalusa, LA - $6,650.00.

Agenda Item #14 - Discuss and take appropriate action regarding quotes received on repairs at Wesley Ray Elementary School gym (Billy Brignac).

Upon the recommendation of Billy Brignac, it was moved by Alan McCain, seconded by Dewitt Perry, that the Board accept the low quote from Williams & Sons, Angie, LA in the amount of $11,100.00 for repairs on the Wesley Ray Elementary School gym.  Motion carried unanimously.  Other quotes received: Lance Ball, Angie, LA - $11,640.00 and Joey Mizell, Bogalusa, LA - $11,490.00.

Agenda Item #15 - Consider a motion to adopt revised Washington Parish School Board Policy File: DFL - Investments; ID - Curriculum; IDDE - Student Driver Training; JBCC - Student Assignment; JGB - School Wellness; JR - Student Records (Richard Kennedy).

Upon the recommendation of Richard Kennedy, Assistant Superintendent, it was moved by Dan Slocum, seconded by Dewitt Perry, that the Board adopt revised Washington Parish School Board Policy File: DFL - Investments; ID - Curriculum; IDDE - Student Driver Training; JBCC - Student Assignment; JGB - School Wellness; JR - Student Records.  Motion carried unanimously.

Agenda Item #16 - Consider a motion to adopt new Washington Parish School Board Policy File: EBBA - Fire Prevention (Richard Kennedy).

Upon the recommendation of Richard Kennedy, Assistant Superintendent, it was moved by Dewitt Perry, seconded by Alan McCain, that the Board adopt new Washington Parish School Board Policy File:  EBBA - Fire Prevention.  Motion carried unanimously.

Agenda Item #17 - Discuss and take appropriate action regarding Personnel and Transportation Adjustments (Richard Kennedy).

Upon the recommendation of Richard Kennedy, Personnel Director, it was moved by Matthew Tate, seconded by Dan Slocum, that the Board approve the Personnel and Transportation Adjustments as follows:

PERSONNEL ADJUSTMENTS

RESIGNATION

            Central Office:  Donna Alonzo, Chief Accountant/Operations Manager, Resignation effective February 19, 2010.

Franklinton Primary School:  Stacy Koerner, Regular Teacher, Resignation effective December 29, 2009.

            Mt. Hermon School:  Rachael Lites, Special Education Teacher, Resignation effective December 18, 2009.

RETIREMENT RESIGNATION

            Franklinton Jr. High School:  Maggie Alvear, Regular Teacher, Retirement Resignation effective January 29, 2010.

SABBATICAL MEDICAL LEAVE

            Enon Elementary School:  Ann Creel, Regular Teacher, Sabbatical Medical Leave effective January 4, 2010 and the remainder of the Spring Semester of the 2009/2010 school year only.

            Franklinton Elementary School:  Cherry Brown, Regular Teacher, Sabbatical Medical Leave effective the Spring Semester of the 2009/2010 school year only.

CHANGE OF EMPLOYMENT STATUS

            Enon Elementary School:  Paula Miley, Ensuring Literacy for All Paraprofessional TO Regular Teacher effective January 4, 2010 and the remainder of the 2009/2010 school year only (Replacing Ann Creel).

            Franklinton Primary School:  Allyson Creel, Pre-K Teacher TO Regular Teacher effective January 11, 2010 (Replacing Stacy Koerner).

            Mt. Hermon School:  Rebecca Crain, Regular Teacher on Sabbatical TO Class-Size Reduction Teacher effective January 4, 2010.

TRANSFERS

            Sharonda Thigpen, Special Education Paraprofessional, Franklinton Primary School TO Special Education Teacher, Mt. Hermon School effective January 4, 2010 and the remainder of the 2009/2010 school year only (Replacing Rachael Lites).

EMPLOY

            Franklinton Primary School:  Amy Brooks, Part-Time School Food Service Worker, Employ effective January 8, 2010.

            Franklinton Primary School:  Jane Hamilton, Pre-K Teacher, Employ effective January 11, 2010 (Replacing Allyson Creel).

            Franklinton District:  Loralee McClendon, Bus Attendant, Employ effective January 15, 2010.

            Franklinton Elementary School:  Jill Wille, Regular Teacher, Employ effective January 7, 2010 and the remainder of the 2009/2010 school year only (Replacing Cherry Brown).

            Franklinton Jr. High School:  Amy Branch, Regular Teacher, Employ effective February 1, 2010 (Replacing Maggie Alvear).

TRANSPORTATION ADJUSTMENTS

Angie School District:                            Extend the route of Rena Knight 13 miles one way to pick up Jermey Lewis.  Effective date:  December 4, 2009.

                                                            Deduct 13 miles one way from the route of Rena Knight.  Effective date:  December 18, 2009.

Mt. Hermon District:                              Extend the route of Leontine Wascom .7 miles one way to pick up Breannah & Brennan Hartman.  Effective date:  November 30, 2009.

Pine/Thomas/Wesley Ray District:         Extend the route of Mecy Kelly 12.6 miles one way to pick up Patrick Stogner and Katlyn MaChado.  Effective date:  October 19, 2009.

Motion carried unanimously.

Agenda Item #18 - Superintendent’s Report

            Superintendent Fairburn stated that with all of the cold weather lately, there was only minimal freeze damage to our schools.

            The schools will be adjusting their school days to make up for the day of school missed for the freezing weather.

ADD TO THE AGENDA:  It was moved by Matthew Tate, seconded by John Breland, that the Board consider a motion to authorize advertisement for the sale of the old Franklinton Elementary School Property and the old Franklinton High School Football and Baseball stadiums.  Motion carried unanimously.

            It was moved by Matthew Tate, seconded by Alan McCain, that the Board authorizes advertisement for the sale of the old Franklinton Elementary School Property and the old Franklinton High School Football and Baseball stadiums.  Motion carried unanimously.

Agenda Item #19 - Other business from board members

The Board thanked Donna Alonzo for her years of service to the school system and wished her well with her new job.

The Board also thanked Geary McKenzie for his hard work and dedication to the Pine Football Field project.

Agenda Item #20 - Consider a motion to adjourn.

It was moved by Karl Bickham, seconded by Alan McCain, that the Board adjourn.  Motion carried unanimously.

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                Freddie Jefferson, President

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               Darrell Fairburn, Secretary