Franklinton, Louisiana

December 18, 2008

6:30 P.M.

 

The Washington Parish School Board met in regular session on the above date with the following members present: Dan Slocum, John Breland, Dewitt Perry, Freddie Jefferson, Alan McCain, Karl Bickham and Matthew Tate.  Absent:  Bruce Brown and Mary Adams.

 

Agenda Item #1 - Call to order

 

The meeting was called to order by President Freddie Jefferson.  He welcomed School Board Attorney Wayne Kuhn, news media and guests.

           

Agenda Item #2 - Invocation

 

The invocation was given by Alan McCain.

 

Agenda Item #3 - Pledge of Allegiance

 

Agenda Item #4 - Consider a motion to adopt the minutes of the November 13, 2008, regular board meeting (Freddie Jefferson).

 

It was moved by John Breland, seconded by Matthew Tate, that the Board adopt the minutes of the November 13, 2008, regular board meeting as submitted to each member.  Motion carried unanimously.

 

Agenda Item #5 - Report from the firm of Postlethwaite and Netterville regarding the 2007/2008 audit of general purpose financial statements (Donna Alonzo).

 

Lynn Burkhart, Postlethwaite and Netterville Auditor, gave a brief overview of the 2007/2008 audit.  She stated that the report showed a clean opinion.  It was moved by Karl Bickham, seconded by Dewitt Perry, that the Board accept the report from the firm of Postlethwaite and Netterville regarding the 2007/2008 audit of general purpose financial statements.  Motion carried unanimously.

 

Agenda Item #6 - Consider a motion to adopt a resolution regarding the refunding of the 1998 Varnado School District Bond Issue (Beth Fussell).

 

It was moved by Matthew Tate, seconded by Alan McCain, that the Board adopt a resolution regarding the refunding of the 1998 Varnado School District Bond Issue.  Motion carried unanimously. SEE ATTACHED

 

Agenda Item #7 - Consider a motion to approve an allocation to schools for the 2008/2009 operation budgets (Beth Fussell).

 

It was moved by Karl Bickham, seconded by Alan McCain, that the Board approve an allocation to schools for the 2008/2009 operation budgets as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

SUGGESTED ALLOCATION TO SCHOOLS

 

 

 

 

 

    For 2008-2009 FY Operating Budgets (2)

 

 

 

 

 

    For December 18, 2008 Board Meeting

 

 

Source

 

 

 

 

 

 

 

 

 

Available unallocated funds earned during '03-'04 Fiscal Year=

95,116.67

 

 

Available unallocated funds earned during '04-'05 Fiscal Year=

600,000.00

 

 

Available unallocated funds earned during '05-'06 Fiscal Year=

600,000.00

 

 

Available unallocated funds earned during '06-'07 Fiscal Year=

600,000.00

 

 

Available unallocated funds earned during '07-'08 Fiscal Year=

600,000.00

 

 

 

 

 

 

 

 

$2,495,116.67

 

 

Less funds for this allocation

 

 

 

-227,950.00

 

 

Remaining funds for future allocations

 

 

$2,267,166.67

 

 

 

 

 

 

 

 

 

 

 

 

 

 

467,166.67

Earned 04-05

(After Budget Allocation)

 

 

 

 

 

600,000.00

Earned 05-06

 

 

 

 

 

 

 

600,000.00

Earned 06-07

 

 

 

 

 

 

 

600,000.00

Earned 07-08

 

 

 

 

 

 

 

$2,267,166.67

Remaining Funds for Future Allocations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$40.00

$50.00

 

 

 

Schools

PreK

Elem.

High School

Per Pupil for Elementary and PreK

Per Pupil for High School

Total Per Pupil

Adjustment

Net Allocation

 

 

 

 

 

 

 

 

 

AJHS

 

182

 

7,280.00

0.00

7,280.00

 

7,280.00

EES

35

345

 

15,200.00

0.00

15,200.00

 

15,200.00

FPS

142

473

 

24,600.00

0.00

24,600.00

 

24,600.00

FES

 

493

 

19,720.00

0.00

19,720.00

 

19,720.00

FJHS

 

608

 

24,320.00

0.00

24,320.00

 

24,320.00

FHS

 

0

789

0.00

39,450.00

39,450.00

 

39,450.00

MHS

40

361

120

16,040.00

6,000.00

22,040.00

2,000.00

20,040.00

PHS

 

281

315

11,240.00

15,750.00

26,990.00

5,000.00

21,990.00

TES

58

502

 

22,400.00

0.00

22,400.00

5,521.55

16,878.45

VES

20

190

 

8,400.00

0.00

8,400.00

 

8,400.00

VHS

 

0

179

0.00

8,950.00

8,950.00

1,000.00

7,950.00

WRES

41

174

 

8,600.00

0.00

8,600.00

 

8,600.00

 

336

3609

1403

 

 

 

 

 

Totals

 

5348

 

$157,800.00

$70,150.00

$227,950.00

$13,521.55

$214,428.45

 

 

 

 

 

 

 

 

 

 

 

Remaining Debt owed to G.F. by Schools after this Suggested Allocation:

 

 

 

 

Mt.Her

TES

Pine

FHS

VHS

Total

 

 

 

   9,000

      77,301.65

        146,767

          87,000

           85,327.20

      172,327.20

 

 

 

 

 

 

 

 

 

 

 

 

Pine-originally 80,000 against future allocations, 81,767 against sale of property

 

 

 

       -remaining, 65,000 against future allocations, 81,767 against sale of property

 

 

 

FHS-originally and remaining, 87,000 against sale of property

 

 

 

 

TES- originally 88,344.75, to be paid back over 8 years from allocation

 

 

 

 

      -this marks 2nd payment of 16.

 

 

 

 

 

 

VHS-67,935 owed for stadium, 17,392 owed for security system.

 

 

 

 

      -paying off oldest loan 1st, stadium

 

 

 

 

Motion carried unanimously.

 

Agenda Item #8 - Consider a motion to approve restricted allocations for some schools in lieu of paying for water/sewage (Beth Fussell).

 

It was moved by Dewitt Perry, seconded by John Breland, that the Board approve restricted allocations for some schools in lieu of paying for water/sewage as follows:                                                

 

Proposed allocations for some schools in lieu of paying for water & sewage

 

 

 

 

 

 

 

 

Proposal with the understanding that amounts will be placed into the school's Contingency Fund

with spending possible only with the Superintendents approval.

 

 

 

 

 

 

 

 

 

 

School

In Lieu of Water

In Lieu of Sewage

Total

 

 

 

 

 

 

 

 

 

 

Enon

1,838.33

1,661.67

3,500.00

 

 

 

Pine

 

1,661.67

1,661.67

 

 

 

Thomas

 

1,661.67

1,661.67

 

 

 

 

 

 

 

 

 

 

Mt. Hermon

 

1,661.67

1,661.67

 

 

 

Angie

 

1,661.67

1,661.67

 

 

 

Varnado Elem.

 

1,661.67

1,661.67

 

 

 

Varnado High

 

1,661.67

1,661.67

 

 

 

Wesley Ray

 

1,661.67

1,661.67

 

 

 

 

 

 

 

 

 

 

    Totals

1,838.33

13,293.36

15,131.69

 

 

 

 

Motion carried unanimously.  

 

Agenda Item #9 - Consider a motion to adopt a resolution regarding persons authorized to make ACH transactions through Whitney Bank (Beth Fussell).

 

It was moved by Dewitt Perry, seconded by Alan McCain, that the Board adopt a resolution regarding persons authorized to make ACH transactions through Whitney Bank as follows:

 

Resolution

 

            The Washington Parish School Board authorizes persons holding the following positions to make ACH transactions for the school system through our fiscal agent, Whitney National Bank:

 

                        Superintendent

                        Director of Finance

                        Chief Accountant

                        Payroll Manager

                        Payroll Clerks

 

YEAS:              Dan Slocum, Karl Bickham, John Breland, Dewitt Perry, Alan McCain, Matthew Tate, and Freddie Jefferson.

NAYS:              None

Abstentions:      None

Absent:             Bruce Brown and Mary Adams.

CERTIFICATE

      I hereby certify that the foregoing is a true and exact copy of a resolution adopted at a Regular board meeting held on December 18, 2008, at which time a quorum was present and voting.

 

       Franklinton, Louisiana, this 18th day of December, 2008.

                                                _________________________________

                                                Darrell Fairburn, Superintendent

 

Motion carried unanimously.

 

Agenda Item #10 - Consider a motion to adopt a resolution regarding persons authorized to make wire transfers through Whitney Bank (Beth Fussell).

 

It was moved by Matthew Tate, seconded by Dewitt Perry, that the Board adopt a resolution regarding persons authorized to make wire transfers through Whitney Bank as follows:                                              

 

Resolution

 

            The Washington Parish School Board authorizes persons holding the following positions to make wire transfers for the school system through our fiscal agent, Whitney National Bank:

 

                        Superintendent

                        Director of Finance

 

YEAS:              Dan Slocum, Karl Bickham, John Breland, Dewitt Perry, Alan McCain, Matthew Tate, and Freddie Jefferson.

NAYS:              None

Abstentions:      None

Absent:             Bruce Brown and Mary Adams.

CERTIFICATE

 I hereby certify that the foregoing is a true and exact copy of a resolution adopted at a Regular board meeting held on December 18, 2008, at which time a quorum was present and voting.

 

       Franklinton, Louisiana, this 18th day of December, 2008.

 

                                                _________________________________

                                                Darrell Fairburn, Superintendent

 

Motion carried unanimously.

 

Agenda Item #11 - Discuss and take appropriate action regarding quotes received on a Metal Building at Central Office (William Brignac).

 

Upon the recommendation of William Brignac, Supervisor, it was moved by Dan Slocum, seconded by Matthew Tate, that the Board accept the quote of Williams and Sons, Angie, LA in the amount of $6,536.00 for a Metal Building at Central Office.  Motion carried unanimously.  Other quotes submitted:  Town & Country Iron Works, Angie, LA - $7,005.00 and Jerry Hartzog, Angie, LA - $7,250.00. 

 

Agenda Item #12 - Discuss and take appropriate action regarding the attorney’s hourly rate above and beyond his normal work load (Darrell Fairburn).

 

It was moved by Matthew Tate, seconded by Dewitt Perry, that the Board approve the attorney’s hourly rate above and beyond his normal work load at $150.00 per hour.  Motion carried unanimously.

 

Agenda Item #13 - Consider a motion to adopt the Personnel and Transportation Adjustments (Richard Kennedy).

 

     It was moved by Matthew Tate, seconded by Dan Slocum, that the Board adopt the Personnel and Transportation Adjustments as follows:

 

PERSONNEL ADJUSTMENTS

 

RESIGNATION

 

            Franklinton Elementary School:  Rebecca Jarrell, Regular Teacher, Resignation effective December 19, 2008.

 

SICK LEAVE/RETIREMENT RESIGNATION

 

            Central Office:  Jack Whaley, Maintenance, Sick Leave effective January 5, 2009 – October 6, 2009 and Retirement Resignation effective October 6, 2009.

 

SICK LEAVE/EXTENDED SICK LEAVE

 

            Enon Elementary School:  Amy Emmons, Regular Teacher, Sick Leave/Extended Sick Leave effective November 17, 2008 and the remainder of the 2008/2009 school year.

 

SABBATICAL MEDICAL LEAVE

 

            Franklinton High School:  Valerie Penny, Business Teacher, Sabbatical Medical Leave effective the Spring Semester of the 2008/2009 school year.

 

Mt. Hermon School:  Billie Tracy Edwards, LA4 Teacher, Sabbatical Medical Leave effective the Spring Semester of the 2008/2009 school year.

 

            Varnado High School:  Patricia Seal, Business Teacher, Sabbatical Medical Leave effective the Spring Semester of the 2008/2009 school year.

 

CHANGE OF EMPLOYMENT STATUS

 

            Angie Jr. High School:  Pamela Benison, Flex Funds Grant Paraprofessional, Effective date November 11, 2008 to December 1, 2008.

 

            Franklinton Jr. High School:  Kristina Crain, Regular Teacher TO 8G Teacher, Effective January 5, 2009 and the remainder of the 2008/2009 school year only.

 

            Thomas Elementary School:  Heather Singley, Early Intervening Services Paraprofessional TO Ensuring Literacy for All Paraprofessional effective November 11, 2008.

 

TRANSFER

 

            Janene Hollen, Regular Teacher, Enon Elementary School TO Regular Teacher, Franklinton Elementary School effective January 5, 2009.

 

            Marsha Moran, Regular Teacher, Wesley Ray Elementary School TO Regular Teacher, Enon Elementary School effective January 5, 2009 and the remainder of the 2008/2009 school year only.

 

LEAVE WITHOUT PAY

 

            Franklinton Primary School:  Sharonda Thigpen, Special Education Paraprofessional, Leave without Pay effective the Spring Semester of the 2008/2009 school year only.

 

EMPLOY

 

            Enon Elementary School:  Angela Brown, Regular Teacher, Employ effective December 9, 2008 (Certified) (Fill in for Amy Emmons).

 

            Franklinton Primary School:  JoAnn Taylor, Bus Attendant, Employ effective December 12, 2008.

 

            Franklinton Elementary School:  Barrett Bateman, Regular Teacher, Employ effective December 9, 2008 (Certified).

 

            Franklinton Jr. High School:  Sylvia Graves, Regular Teacher, Employ effective January 5, 2009 and the remainder of the2008/2009 school year only (Replacing Kristina Crain).

 

            Franklinton High School:  Lacee Core, Business Teacher, Employ effective January 5, 2009 and the remainder of the 2008/2009 school year only (Replacing Valerie Penny).

 

            Pine School:  Blake Dillon, Regular Teacher, Employ effective December 9, 2008 and the remainder of the 2008/2009 school year only (Certified) (Fill in for Peggy Kemp).

 

            Thomas Elementary School:  Angela Seal, Early Intervening Services Paraprofessional, Employ effective December 15, 2008 and the remainder of the 2008/2009 school year only.

 

            Varnado Elementary School:  Linda Seal, Title I Paraprofessional, Employ effective December 12, 2008.

 

TRANSPORTATION ADJUSTMENTS

 

Franklinton District:        Deduct 10.2 miles one way from the route of Carolyn Fussell.  Student no longer on route.  Effective date:  December 4, 2008.

 

Pine District:                 Extend the route of Vicky Seal 2 miles one way to bring students back to Thomas from Pine School.  Effective date:  August 18, 2008.

 

Extend the route of Vicky Seal .6 miles one way to pick up Trey, Hunter, Brad, Cody and Chase Cooper.  Effective date:  September 18, 2008.

 

Extend the route of Vicky Seal .6 miles one way to pick up Clint Stogner and Ashlyn Gerald.  Effective date:  November 1, 2008.

 

Motion carried unanimously.

 

Agenda Item #14 - Superintendent’s Report

 

ADD TO THE AGENDA:  It was moved by Dewitt Perry, seconded by Alan McCain, to discuss and take appropriate action regarding a $200 stipend to all employees to be mailed on December 19, 2008.  Motion carried unanimously.

 

It was moved by Dewitt Perry, seconded by Alan McCain, that the Board approve a $200 stipend to all employees to be mailed on December 19, 2008.  Motion carried unanimously.

 

Superintendent Fairburn thanked all of the staff for their cooperation during the snow days.  He also wished everyone a Merry Christmas.

 

Agenda Item #15 - Other business from board members.

 

The Board Members wished everyone a Merry Christmas and a Happy New Year.

 

Agenda Item #16 - Consider a motion to adjourn.

 

It was moved by Dewitt Perry, seconded by Alan McCain, that the Board adjourn.  Motion carried unanimously.

________________________________

   Freddie Jefferson, President

________________________________

Darrell Fairburn, Secretary