The Washington Parish School Board met in regular session on the above date with the following members present: Bruce Brown, Linda Thomas, Mary Adams, Freddie Jefferson, Alan McCain, Karl Bickham and Matthew Tate. Absent: Dan Slocum and Dewitt Perry.
Agenda Item #1 - Call to order
The meeting was called to order by President Freddie Jefferson. He welcomed School Board Attorney Wayne Kuhn, news media and guests.
Agenda Item #2 - Invocation
The invocation was given by Bruce Brown.
Agenda Item #3 - Pledge of Allegiance
Agenda Item #4 - Presentation on Summer School, District Performance and Testing Scores (Tricia Smith).
Postponed until the June 9th committee meeting.
Agenda Item #5 - Consider a motion to adopt the minutes of the May 8, 2008, regular board meeting (Freddie Jefferson).
It was moved by Matthew Tate, seconded by Bruce Brown, that the Board adopt the minutes of the May 8, 2008, regular board meeting as submitted to each member. Motion carried unanimously.
Agenda Item #6 - Consider a motion to approve revisions to the Student Code of Conduct for the 2008/2009 school year (Frances Varnado).
It was moved by Karl Bickham, seconded by Alan McCain, that the Board approve the revisions to the Student Code of Conduct for the 2008/2009 school year as presented to each member. Motion carried unanimously.
Agenda Item #7 - Consider a motion to approve an allocation to schools for the 2008/2009 school year (Beth Fussell).
Upon the recommendation of Beth Fussell, Director of Finance, it was moved by Alan McCain, seconded by Matthew Tate, that the Board approve the allocations to schools for the 2008/2009 school year as follows:
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SUGGESTED ALLOCATION TO SCHOOLS |
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For 2008-2009 FY Operating Budgets (1) |
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For May 22, 2008 Board Meeting |
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Source |
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Available unallocated funds earned during '03-'04 Fiscal Year= |
456,766.67 |
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Available unallocated funds earned during '04-'05 Fiscal Year= |
600,000.00 |
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Available unallocated funds earned during '05-'06 Fiscal Year= |
600,000.00 |
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Available unallocated funds earned during '06-'07 Fiscal Year= |
600,000.00 |
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$2,256,766.67 |
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Less funds for this allocation |
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-361,650.00 |
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Remaining funds for future allocations |
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$1,895,116.67 |
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95,116.67 |
Earned 03-04 |
(After Budget Allocation) |
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600,000.00 |
Earned 04-05 |
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600,000.00 |
Earned 05-06 |
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600,000.00 |
Earned 06-07 |
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$1,895,116.67 |
Remaining Funds for Future Allocations |
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$65.00 |
$75.00 |
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Schools |
PreK |
Elem. |
High School |
Per Pupil for Elementary and PreK |
Per Pupil for High School |
Total Per Pupil |
Adjustment |
Net Allocation |
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AJHS |
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182 |
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11,830.00 |
0.00 |
11,830.00 |
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11,830.00 |
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EES |
35 |
345 |
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24,700.00 |
0.00 |
24,700.00 |
0.00 |
24,700.00 |
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FPS |
142 |
473 |
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39,975.00 |
0.00 |
39,975.00 |
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39,975.00 |
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FES |
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493 |
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32,045.00 |
0.00 |
32,045.00 |
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32,045.00 |
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FJHS |
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608 |
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39,520.00 |
0.00 |
39,520.00 |
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39,520.00 |
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FHS |
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0 |
789 |
0.00 |
59,175.00 |
59,175.00 |
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59,175.00 |
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MHS |
40 |
361 |
120 |
26,065.00 |
9,000.00 |
35,065.00 |
2,000.00 |
33,065.00 |
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PHS |
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281 |
315 |
18,265.00 |
23,625.00 |
41,890.00 |
5,000.00 |
36,890.00 |
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TJHS |
58 |
502 |
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36,400.00 |
0.00 |
36,400.00 |
5,521.55 |
30,878.45 |
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VES |
20 |
190 |
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13,650.00 |
0.00 |
13,650.00 |
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13,650.00 |
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VHS |
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0 |
179 |
0.00 |
13,425.00 |
13,425.00 |
1,000.00 |
12,425.00 |
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WRES |
41 |
174 |
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13,975.00 |
0.00 |
13,975.00 |
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13,975.00 |
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336 |
3609 |
1403 |
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Totals |
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5348 |
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$256,425.00 |
$105,225.00 |
$361,650.00 |
$13,521.55 |
$348,128.45 |
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Remaining Debt owed to G.F. by Schools after this Suggested Allocation: |
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TES |
Mt.Her |
Pine |
FHS |
VHS |
WesRay |
Total |
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82,823.20 |
11,000 |
151,670 |
87,000 |
86,327.20 |
5,626.16 |
424,446.56 |
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Wesley Ray will pay back loan with Angie 5-Mill funds (5,626.16 this year). |
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Pine-originally 80,000 against future allocations, 81,670 against sale of property |
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-remaining, 70,000 against future allocations, 81,670 against sale of property |
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FHS-originally and remaining, 87,000 against sale of property |
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TES- originally 88,344.75, to be paid back over 8 years from allocation |
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Motion carried unanimously.
Agenda Item #8 - Consider a motion to authorize advertisement on August 20, 2008 that a Public Hearing on the Washington Parish School Board Budgets will be held September 11, 2008 at 6:00 P.M. (Beth Fussell).
It was moved by Alan McCain, seconded by Matthew Tate, that the Board authorize advertisement on August 20, 2008, that a Public Hearing on the Washington Parish School Board Budgets will be held September 11, 2008 at 6:00 p.m. Motion carried unanimously.
Other dates submitted to the Board for the General Fund Budget:
NOTICE OF PUBLIC HEARING. .. . . To Era Leader morning of Friday, August 15, 2008
NOTICE OF PUBLIC HEARING PUBLISHED. . . . . . . . . . Wednesday, August 20, 2008
PUBLIC HEARING. . . . . . . . . . . . . . . . . . . Thursday, September 11, 2008 at 6:00 P.M.
BOARD MEETING (With planned Budget Adoption). . . . . . . . .Thursday, September 11, 2008
Agenda Item #9 - Discuss and take appropriate action regarding quotations received from area physicians for bus operator physicals (William Brignac).
Upon the recommendation of William Brignac, Supervisor, it was moved by Bruce Brown, seconded by Matthew Tate, that the Board approve the low quote from Dr. Roger Casama, Bogalusa, LA in the amount of $50.00 per bus operator physical. Motion carried unanimously. Other quotes submitted: Family Medical Clinic, Franklinton, LA - $90.00 per physical, Franklinton Rural Health Clinic, Franklinton, LA - $125.00 per physical and Integrated Medical Care, Franklinton, LA - $135.00 per physical.
Agenda Item #10 - Discuss and take appropriate action regarding change order #6 for Thomas Elementary School (Darrell Fairburn).
It was moved by Bruce Brown, seconded by Linda Thomas, that the Board approve change order #6 for Thomas Elementary School in the amount of $55,947.00. Motion carried unanimously.
Agenda Item #11 - Discuss and take appropriate action regarding coaching stipends (Darrell Fairburn).
Upon the recommendation of Superintendent Darrell Fairburn, it was moved by Karl Bickham, seconded by Alan McCain, that the Board approve coaching stipends as presented. Motion carried unanimously.
Agenda Item #12 - Consider a motion to adopt revised Washington Parish School Board Policy Files: IDCA – Summer School; IDCH – Home Study Program; IDDC – Homebound Instruction; IDG – Adult Education; IHF – Graduation Requirements; II – Testing Program; JB – Attendance; JBC – School Admission; JBD – Student Absences and Excuses; and JBD-R – Absences and Excuses (Richard Kennedy).
It was moved by Alan McCain, seconded by Karl Bickham, that the Board adopt revised Washington Parish School Board Policy Files: IDCA – Summer School; IDCH – Home Study Program; IDDC – Homebound Instruction; IDG – Adult Education; IHF – Graduation Requirements; II – Testing Program; JB – Attendance; JBC – School Admission; JBD – Student Absences and Excuses; and JBD-R – Absences and Excuses. Motion carried unanimously.
Agenda Item #13 - Discuss and take appropriate action regarding Personnel and Transportation Adjustments (Richard Kennedy).
Upon the recommendation of Richard Kennedy, Personnel Director, it was moved by Matthew Tate, seconded by Alan McCain, that the Board approve the Personnel and Transportation Adjustments as follows:
PERSONNEL ADJUSTMENTS
RESIGNATION
Franklinton District: Cindy Brock, Bus Attendant, Resignation effective March 31, 2008.
Pine School: Keith Branch, Paraprofessional, Resignation effective May 23, 2008.
Thomas Elementary School: Ann McKenzie, Reading First Literacy Coach, Resignation effective June 30, 2008.
CHANGE OF EMPLOYMENT STATUS
Franklinton Jr. High School: Sheryl Crain, Regular Teacher TO 8G Teacher effective the 2008/2009 school year only (Certified).
Mt. Hermon School: Peggy Anderson, Kindergarten Teacher TO Title I Pre K Teacher effective the 2008/2009 school year (Replacing Cynthia Alford).
Pine School: Lynette Taylor, Regular Teacher TO Business Teacher effective the 2008/2009 school year.
TRANSFER
Elizabeth Ballard, Special Education Paraprofessional, Enon Elementary School TO Special Education Paraprofessional at Franklinton Jr. High School effective the 2008/2009 school year.
Linda Bourg, Special Education Paraprofessional, Enon Elementary School TO Special Education Paraprofessional at Thomas Elementary School effective the 2008/2009 school year.
Karen Boudoin, Special Education Paraprofessional, Enon Elementary School TO Special Education Paraprofessional at Wesley Ray Elementary School effective the 2008/2009 school year.
Emma Bracey, Special Education Teacher, Angie Jr. High School, TO Special Education Teacher at Varnado Elementary School effective the 2008/2009 school year (Replacing Leroy Toney)(Certified).
April Magee, Enon Elementary School, Special Education Teacher TO Special Education Teacher, Franklinton Jr. High School effective the 2008/2009 school year (Certified).
Marsha Miley, Regular Teacher, Franklinton Elementary School TO Regular Teacher, Varnado Elementary School effective the 2008/2009 school year (Certified).
Charlene Williams, Regular Teacher, Angie Jr. High School TO Regular Teacher, Varnado Elementary School effective the 2008/2009 school year (Replacing Alana Williams)(Certified).
LEAVE WITHOUT PAY
Enon Elementary School: Paula Lynell Miley, Reading First Paraprofessional, Leave without Pay effective the Fall Semester of the 2008/2009 school year only.
Franklinton Primary School: Sharonda Thigpen, Leave Without Pay effective the Fall Semester of the 2008/2009 school year only.
EMPLOY
Angie Jr. High School: Karl Mann, Regular Teacher, Employ effective the 2008/2009 school year (Replace Billy Seal)(Certified).
Angie Jr. High School: Janet “Lori” Purvis, School Secretary, Employ effective June 2, 2008.
Enon Elementary School: Kelly Stubbs, Itinerant Talented Art Teacher, Employ effective the 2008/2009 school year only.
Franklinton Primary School: Erica Morgan, Speech Pathologist Assistant, Employ effective the 2008/2009 school year only.
Franklinton Elementary School: Courtney Bullock, Regular Teacher, Employ effective the 2008/2009 school year (Certified).
Franklinton Elementary School: Ashley Williams, Regular Teacher, Employ effective the 2008/2009 school year (Certified).
Franklinton Elementary School: Barbara Williams, Regular Teacher, Employ effective the 2008/2009 school year (Replacing Marsha Miley)(Certified).
Mt. Hermon School: Barbara Bufkin, Regular Teacher, Employ effective the 2008/2009 school year (Replacing Peggy Anderson) (Certified).
Mt. Hermon School: Chinero Fowler, Regular Teacher, Employ effective the 2008/2009 school year only (Replacing Brenda Westmoreland)(OFAT).
Mt. Hermon School: Marcum Olano, Special Education Teacher, Employ effective the 2008/2009 school year (Replacing Kelli McKenzie)(Certified).
Mt. Hermon School: Tania Thompson, Itinerant Talented Art Teacher, Employ effective the 2008/2009 school year only.
Pine School: Rebecca Turner, Regular Teacher, Employ effective the 2008/2009 school year only (Replacing Cathryn Milner) (Certified).
Varnado Elementary School: Holly Dewald, Regular Teacher, Employ effective the 2008/2009 school year (Replacing Megan Carney) (Certified).
Varnado Elementary/Wesley Ray Elementary Schools: Karin Gremillion, Guidance Counselor, Employ effective the 2008/2009 school year (Certified).
TRANSPORTATION ADJUSTMENTS
Mt. Hermon District: Extend the route of Colston Martin 2.4 miles one way for turnaround. Effective date: April 28, 2008.
Motion carried unanimously.
Agenda Item #14 - Superintendent’s Report
Superintendent Fairburn told the Board that he would schedule a meeting with them to discuss students out of district. A time and date would be sent to them.
Superintendent Fairburn read the following news release from the Government Finance Officers Association:
The Certificate of Achievement for Excellence in Financial Reporting has been awarded to Washington Parish School Board by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management.
An Award of Financial Reporting Achievement has been awarded to the individual(s), department or agency designated by the government as primarily responsible for preparing the award-winning CAFR. This has been presented to:
Financial Department, Washington Parish School Board
The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive “spirit of full disclosure” to clearly communicate its financial story and motivate potential users and user groups to read the CAFR.
The GFOA is a nonprofit professional association serving approximately 16,000 government finance professionals with offices in Chicago, IL, and Washington, D.C.
Superintendent Fairburn congratulated the Finance Department on a job well done and stated that a plaque would be forthcoming. This is the fourth year that this award has been received.
Mary Jones gave an overview of the Reading First program.
Agenda Item #15 - Other business from board members
The Board congratulated the Finance Department for their dedication and hard work.
Freddie Jefferson commended everyone for a successful school year.
Agenda Item #16 - Consider a motion to adjourn.
It was moved by Alan McCain, seconded by Matthew Tate, that the Board adjourn. Motion carried unanimously.