The Washington Parish School Board met in regular session on the above date with the following members present: President Richard Thomas, Dan Slocum, Karl Bickham, Hayward Boone, Susanne Jones, Holly James, Matthew Tate, and Freddie Jefferson. Absent: Bruce Brown.
Agenda Item #1 - Call to order.
The meeting was called to order by President Thomas. He welcomed School Board Attorney Wayne Kuhn, news media, and guests.
Agenda Item #2 - Invocation.
The invocation was given by Freddie Jefferson.
Agenda Item #3 - Pledge of Allegiance.
Agenda Item #4 - Consider a motion to adopt the minutes of the May 29, 2003, regular board meeting.
It was moved by Karl Bickham, seconded by Susanne Jones, that the Board adopt the minutes of the May 29, 2003, regular board meeting, as submitted to each board member. Motion carried unanimously.
Agenda Item #5 - Consider a motion to adopt the minutes of the June 9, 2003, special board meeting.
It was moved by Matthew Tate, seconded by Hayward Boone, that the Board adopt the minutes of the June 9, 2003, special board meeting, as submitted to each board member. Motion carried unanimously.
Agenda Item #6 - Presentation by Future Farmers of America - Ashlee Thomas (Richard Thomas).
Ashlee Thomas, a graduate of Mt. Hermon School and former FFA State Parliamentarian, presented a plaque to Superintendent Dennie Fowler signifying his receiving the Honorary FFA State Degree from the Louisiana Association of FFA. Superintendent Fowler expressed his appreciation for this honor and commended the agriculture teachers for the strong FFA chapters in the parish.
Agenda Item #7 - Consider a motion to enter into Executive Session for the purpose of interviewing applicants for the position of Principal of Pine School (Dennie Fowler).
It was moved by Hayward Boone, seconded by Holly James, that the Board enter into Executive Session for the purpose of interviewing applicants for the position of Principal of Pine School. Motion carried unanimously.
Agenda Item #8 - Consider a motion to return to regular session.
It was moved by Freddie Jefferson, seconded by Matthew Tate, that the Board return to regular session. Motion carried unanimously.
Agenda Item #9 - Consider a motion to employ a Principal for Pine School (Richard Thomas).
It was moved by Freddie Jefferson, seconded by Hayward Boone, that the Board employ Geary McKenzie as Principal, Pine School, effective July 1, 2003 (two-year contract). Motion carried unanimously.
At the request of Superintendent Fowler, it was moved by Hayward Boone, seconded by Karl Bickham, that the Board authorize withdrawal privileges for Geary McKenzie on all Pine School bank accounts effective July 1, 2003, and terminate withdrawal privileges for Scott Bond on all Pine School bank accounts effective July 1, 2003. Motion carried unanimously.
Agenda Item #10 - Discuss and take appropriate action regarding bids received for purchase of Bakery Products, Milk and Other Food and Supplies for the School Lunch Program for the 2003/2004 school year (Marsha Newman).
Marsha Newman, School Food Service Supervisor, presented bakery products bid tabulations to the Board, as follows:
2003-2004 BREAD - TABULATION
FLOWERS INTERSTATE
1. 20 oz. Loaf, Sliced White Bread 1.17 0.95
2. 16 oz. Twin Pak French Bread 1.37 0.87
3. Hot Dog Buns, 6", per dozen 1.15 0.80
4. Hamburger Buns, 4", per dozen 1.15 1.05
5. Split Steak Bun, per dozen 2.68 3.00
6. Po Boy Roll, 2 oz. each, per dozen 2.40 1.18
Agreement to deliver to all schools YES YES
Mrs. Newman recommended that Interstate Brands Corp. be used for the school cafeterias.
It was moved by Hayward Boone, seconded by Holly James, that the Board accept Mrs. Newman's recommendation and award bid for purchase of Bakery Products for the School Lunch Program for the 2003/2004 school year to Interstate Brands Corp. Motion carried unanimously.
Marsha Newman, School Food Service Supervisor, presented milk bid tabulations to the Board, as follows:
2003-2004 MILK - TABULATION
DAIRY FRESH BROWN'S DAIRY BORDEN'S
Firm Escalat. Firm Escalat. Firm Escalat.
1. Milk, whole, white, 2 pint .1475 .1465 .1510 .1448 .26 .24
2. Milk, 2% red. fat, white, 2 pt. .1400 .1390 .1510 .1448 .26 .24
3. Milk, fat free, 2 pt. .1300 .1290 .1510 .1448 .26 .24
4. Milk, 1% low fat, white, 2 pt. .1350 .1340 .1510 .1448 .26 .24
5. Milk, 2% low fat, choc., 2 pt. .1465 .1455 .1510 .1448 .26 .24
6. Buttermilk, 2 gallon 1.25 1.20 1.30 1.30 .95 .90
7. Sour Cream - 5# 3.95 3.95 3.65 3.65 6.50 6.00
8. Strawberry - 2 pt. .1465 .1455 .1510 .1448 .26 .24
Mrs. Newman recommended that Brown's Dairy, at escalator pricing, be used for the school cafeterias.
It was moved by Susanne Jones, seconded by Matthew Tate, that the Board accept Mrs. Newman's recommendation and award bid for purchase of Milk for the School Lunch Program for the 2003/2004 school year to Brown's Dairy, at escalator pricing. Motion carried unanimously.
Agenda Item #11 - Discuss and take appropriate action regarding bids received for purchase of School Supplies for the 2003/2004 school year (Beth Fussell).
Following review and recommendation by Beth Fussell, Director of Finance, it was moved by Freddie Jefferson, seconded by Susanne Jones, that the Board award contracts for the purchase of School Supplies for the 2003/2004 school year, as follows: Tri-Star Marketing, Inc., Lafayette, LA - $16,872.04; White's Business Machines, Bogalusa, LA - $988.44; and Prairie Carbon & Ribbon, Larrabee, Iowa - $1,155.00. Motion carried unanimously.
Agenda Item #12 - Discuss and take appropriate action regarding quotations received for Covered Walkway and Concrete Walk for Angie Jr. High School (William Brignac).
William R. Brignac, Jr., Supervisor, stated that Itolyaso Builders submitted the low quotation in the amount of $6,500.00 for installation (materials and labor) of covered walkway and concrete walk for Angie Jr. High School. Upon the recommendation of William Brignac, it was moved by Hayward Boone, seconded by Freddie Jefferson, that the Board accept the low quotation submitted by Itolyaso Builders in the amount of $6,500.00 for installation (materials and labor) of covered walkway and concrete walk for Angie Jr. High School. Motion carried unanimously.
Agenda Item #13 - Discuss and take appropriate action regarding quotations received for floor covering (tile and carpet) for Franklinton Jr. High School (William Brignac).
William R. Brignac, Jr., Supervisor, reviewed quotations received for purchase and installation of floor covering (tile and carpet) for Franklinton Jr. High School, as follows: Carpet Wholesalers - $4,218.00; Kennedy's Decorating Center, Inc. - $4,702.62; Mike's Flooring, LLC - $6,065.38; and Decorating Showroom - $6,729.22. Upon the recommendation of William Brignac, it was moved by Susanne Jones, seconded by Hayward Boone, that the Board accept the low quotation submitted by Carpet Wholesalers in the amount of $4,218.00, for purchase and installation of floor covering (tile and carpet) for Franklinton Jr. High School. Motion carried unanimously.
Agenda Item #14 - Consider a motion to approve revisions to Washington Parish School Board Policy File: JCDB - Student Dress Code (T. J. Butler, Jr.).
It was moved by Susanne Jones, seconded by Matthew Tate, that the Board approve revisions to Washington Parish School Board Policy File: JCDB - Student Dress Code, as recommended by the student dress code committee. Motion carried unanimously.
Agenda Item #15 - Consider a motion to approve revisions to the Student Code of Conduct for the 2003/2004 school year (Barbara Hunt).
It was moved by Hayward Boone, seconded by Karl Bickham, that the Board approve revisions to the Student Code of Conduct for the 2003/2004 school year. Motion carried unanimously.
Agenda Item #16 - Consider a motion to approve Special Education IDEA and Preschool Budgets for the 2003/2004 fiscal year (Pam Williford).
Upon the recommendation of Dr. Pam Williford, Supervisor of Special Education, and the Board Finance Committee, it was moved by Hayward Boone, seconded by Freddie Jefferson, that the Board approve Special Education IDEA and Preschool Budgets for the 2003/2004 fiscal year. Motion carried unanimously.
Agenda Item #17 - Discuss and take appropriate action regarding Title I allocations for "No Child Left Behind" (T. J. Butler, Jr.).
It was moved by Freddie Jefferson, seconded by Karl Bickham, that the Board approve Title I Allocation Plan 1 - ANo Child Left Behind@ 2003-2004 Fiscal Year, as follows:
TITLE I ALLOCATION - FISCAL YEAR 2003-2004
SCHOOLS % #FREE & ALLOCATION ADDITIONAL TOTAL ALLOCATION
REDUCED FUNDS FOR
LUNCH 90 PERCENT
Varnado High 98% 180 x 320 $ 57,600.00 $ 3,263.85 $ 60,863.85
Varnado Elem. 97% 176 x 320 56,320.00 3,263.84 59,583.84
Angie Jr. High 95% 166 x 320 53,120.00 3,263.84 56,383.84
Wesley Ray 95% 208 x 320 66,560.00 3,263.84 69,823.84
Thomas 92% 321 x 320 102,720.00 3,263.84 105,983.84
Pine 91% 561 x 320 179,520.00 3,263.84 182,783.84
Franklinton Primary 89% 402 x 245 98,490.00 98,490.00
Franklinton Jr. High 78% 365 x 185 67,525.00 67,525.00
Franklinton Elem. 74% 319 x 185 59,015.00 59,015.00
Mt. Hermon 70% 347 x 185 64,195.00 64,195.00
Franklinton High 64% 400 x 165 66,000.00 66,000.00
Enon 62% 183 x 165 30,195.00 30,195.00
TOTAL SCHOOLWIDE ALLOCATION $ 901,260.00 $ 19,583.05 $ 920,843.05
Motion carried unanimously.
Agenda Item #18 - Consider a motion to renew the contract of employment for Marsha Newman, Supervisor, School Food Service (Dennie Fowler).
Upon the recommendation of Superintendent Fowler, it was moved by Susanne Jones, seconded by Karl Bickham, that the Board renew the contract of employment for Marsha Newman, Supervisor, School Food Service, for the period beginning August 15, 2003, and ending August 14, 2005. Motion carried unanimously.
Agenda Item #19 - Consider a motion to renew the contract of employment for Richard Kennedy, Assistant Superintendent/Supervisor (Dennie Fowler).
It was moved by Hayward Boone, seconded by Susanne Jones, that the Board renew the contract of employment for Richard Kennedy, Assistant Superintendent/Supervisor, for the period beginning August 9, 2003, and ending August 8, 2006. Motion carried unanimously.
Agenda Item #20 - Discuss and take appropriate action regarding Personnel and Transportation Adjustments (Richard Kennedy).
It was moved by Karl Bickham, seconded by Dan Slocum, that the Board approve the following Personnel and Transportation Adjustments, as recommended by Richard Kennedy, Assistant Superintendent:
PERSONNEL ADJUSTMENTS
RESIGNATION:
Enon Elementary School: Phyllis C. Thomas, Principal, Resignation effective June 30, 2003.
Franklinton Primary School: Cheri Libert, Regular Teacher, Resignation effective June 18, 2003.
Franklinton High School: Linda S. Pittman, Regular Teacher, Resignation effective June 10, 2003.
Wesley Ray Elementary School: Kathi Adams, Regular Teacher, Resignation effective June 17, 2003.
SICK LEAVE:
Thomas Jr. High School: Robert Hart, Bus Operator, Sick Leave effective the entire 2003/2004 school year.
CHANGE OF EMPLOYMENT STATUS:
Connie Magee, Academically Gifted Teacher, Franklinton Jr. High School, TO Academically Gifted Teacher, Pine School, effective the 2003/2004 school year only (pending OFAT certification).
Colston Martin, Bus Operator for Pre-GED Program (LA Technical College - Sullivan Campus), TO Bus Operator, Mt. Hermon School, effective the beginning of the 2003/2004 school year.
TRANSFER:
Zella C. Foster, Special Education Paraprofessional, Franklinton Primary School, TO Special Education Paraprofessional, Franklinton Elementary School, effective the beginning of the 2003/2004 school year.
Nazea Rogers, Special Education Paraprofessional, Varnado High School, TO Special Education Paraprofessional, Franklinton Elementary School, effective the beginning of the 2003/2004 school year.
Barbara Williams, Special Education Paraprofessional, Enon Elementary School, TO Title I Tutor, Enon Elementary School, effective the beginning of the 2003/2004 school year.
EMPLOY:
Angie Jr. High School: Pamela J. Blanchard, Regular Teacher, effective the 2003/2004 school year only - OP (fill-in for Cindy Cibic, who will be on sabbatical leave).
Angie Jr. High School: Mecy B. Kelly, Special Education Paraprofessional, effective the beginning of the 2003/2004 school year.
Enon Elementary School: Carolyn McElveen, Faculty Coordinator, effective the beginning of the 2003/2004 school year.
Franklinton Primary School: Alean Lampton, Regular Teacher, effective the beginning of the 2003/2004 school year (OP).
Franklinton Elementary School: Rebecca W. Graves, Regular Teacher, effective the beginning of the 2003/2004 school year (CERTIFIED).
Franklinton Jr. High School: Stephanie Kennedy, Special Education Teacher, effective the 2003/2004 school year only (pending OFAT certification).
Franklinton High School: Kyra C. Wilson, Regular Teacher, effective the beginning of the 2003/2004 school year (CERTIFIED).
Franklinton High School: Laura P. Varnado, Regular Teacher, effective the 2003/2004 school year only (pending OFAT certification).
Mt. Hermon School: Milton L. Wall, Vocational Agriculture Teacher, effective July 1, 2003 (CERTIFIED).
Varnado Elementary School: Emily Michelle Stuart, Special Education Teacher, effective the 2003/2004 school year only (pending OP certification).
Varnado High School: Paul J. Smith, Regular Teacher, effective the beginning of the 2003/2004 school year (CERTIFIED).
Wesley Ray Elementary School: Anita Wood, Regular Teacher, effective the beginning of the 2003/2004 school year (CERTIFIED).
Central Office: William Larry Riley, Bus Operator, Pre-GED Program (LA Technical College - Sullivan Campus), effective the beginning of the 2003/2004 school year.
TRANSPORTATION ADJUSTMENTS
FRANKLINTON SCHOOLS: Extend the route of Vanessa Roberts 2.5 miles one way to pick up Adriane Whitford. Effective date: May 1, 2003.
Motion carried unanimously.
Agenda Item #21 - Superintendent's Report.
It was moved by Freddie Jefferson, seconded by Hayward Boone, that the following item be added to the agenda: Discuss and take appropriate action regarding quotations received for purchase and installation of tile flooring in the Wesley Ray Elementary School kitchen. Motion carried unanimously. Marsha Newman, School Food Service Supervisor, reviewed the quotations received, which were, as follows: Mike=s Flooring, LLC - $2,559.75; Carpet Wholesalers - $1,994.00; and Decorating Showroom, Inc. - $2,612.50. Upon the recommendation of Marsha Newman, it was moved by Freddie Jefferson, seconded by Matthew Tate, that the Board accept the low quotation submitted by Carpet Wholesalers, in the amount of $1,994.00, for purchase and installation of tile flooring in the Wesley Ray Elementary School kitchen. Motion carried unanimously.
The Board agreed to schedule a special committee meeting on July 8, 2003, at 6:00 P.M., for the purpose of interviewing the most qualified companies submitting Statements of Qualifications to provide Multiple Prime Construction Management services for managing the Board=s current capital improvements program totaling in excess of $20M.
Agenda Item #22 - Other business from board members.
Karl Bickham asked about the Franklinton Jr. High School roof project. Superintendent Fowler reported the contractor has started the job.
Dan Slocum asked about the gym leaks at Mt. Hermon School. Superintendent Fowler indicated this problem is being addressed.
Sue Jones commented on the excellent job done by Phyllis Thomas, Principal, Enon Elementary School. It was agreed that a letter of commendation would be sent to Mrs. Thomas.
Matthew Tate inquired about the Board's organizational chart. Superintendent Fowler indicated that it is being reviewed.
Freddie Jefferson suggested holding the July 17, 2003, board meeting at 6:00 P.M., rather than 6:30 P.M., since the Board will be conducting interviews for Enon Elementary School principalship. Board members agreed to this change.
Agenda Item #23 - Consider a motion to enter into Executive Session under LA R.S. 42:6.1A(1) concerning a personnel matter (Richard Thomas).
It was moved by Matthew Tate, seconded by Hayward Boone, that the Board enter into Executive Session under LA R.S. 42:6.1A(1) concerning a personnel matter and to discuss "Moses vs. Washington Parish School Board." Motion carried unanimously.
Agenda Item #24 - Consider a motion to return to regular session.
It was moved by Hayward Boone, seconded by Holly James, that the Board return to regular session. Motion carried unanimously.
At the request of Superintendent Fowler, it was moved by Freddie Jefferson, seconded by Dan Slocum, that the following item be added to the agenda: Consider a motion to authorize advertisement for bids for renovation grant projects, as recommended by Architect Sam Fauntleroy. Motion carried unanimously. It was moved by Freddie Jefferson, seconded by Dan Slocum, that the Board authorize advertisement for bids for the following renovation grant projects:
PROJECT BID DATE ADVERTISEMENT DATE
Enon Elementary School Roofs July 29, 2003 Begin June 25, 2003
Franklinton Primary School Roof August 12, 2003 Begin July 9, 2003
Franklinton Jr. High School** August 26, 2003 Begin July 23, 2003
(Exterior wall waterproofing; window
replacement)
**If acceptable to State
Thomas Jr. High School Roofs Sept. 23, 2003 Begin August 20, 2003
Angie Jr. High School Roofs Sept. 23, 2003 Begin August 20, 2003
Varnado Elementary School Roof Sept. 23, 2003 Begin August 20, 2003
Motion carried unanimously.
It was moved by Matthew Tate, seconded by Freddie Jefferson, that the following item be added to the agenda: Discuss and take appropriate action regarding approval of a one-year contract for Superintendent Dennie Fowler. Motion carried unanimously. It was moved by Susanne Jones, seconded by Holly James, that the Board approve a new one-year contract for Superintendent Dennie Fowler, effective September 1, 2003, through August 31, 2004, with the following adjustments from his present contract:
1. An increase of 9.48% - To bring the superintendent's salary closer to the average of superintendents of other systems in the state of comparable size to Washington Parish;
2. A deletion within the old contract will be made so as not to adjust the superintendent's salary at the time other state or local salary increases are given to supervisors or teachers;
3. In the old contract, Section #7 - Extension of Term, will be deleted. This section deals with a contract period of over one year. Because the new contract is for only one year, this section in the old contract does not apply;
and, also, authorize the board president to sign the new contract, along with the superintendent, as soon as Attorney Wayne Kuhn has drafted the new contract, with the adjustments listed. Motion carried unanimously.
Agenda Item #25 - Consider a motion to adjourn.
It was moved by Freddie Jefferson, seconded by Dan Slocum, that the Board adjourn. Motion carried unanimously.